Questions & Answers on the Q4 Safety System
Why Change? What Processes? What Standards? How Usable? What Technology? How Much?
Why Change to an Electronic Permit To Work System
What benefits would an electronic permit to work system bring?
With Q4, the customer's safety priorities and mandates are incorporated into an electronic system.
Q4 offers electronic audit trails, storage and simplified safety processes.
Will an electronic system slow down the process of creating safety documents?
No, Q4 configures the customer's safety process to create safety documents.
Our company mandates hard copy permit to work forms and they must be issued and received by the working party,
so what use is an electronic system?
An electronic permit to work system like Q4, will enable the end user to create hard copy permits both more quickly and more efficiently.
With Q4, all permits start electronic but give the user the option to be printed out to fulfill your hard copy mandate.
Q4 works with your current safety processes to make them easier and more effective in your environment.
Not all of our staff are regular computer users, so how would they benefit?
Q4 electronically automates your current safety process.
This enables your employees to broaden awareness and increase their overall knowledge of safety processes.
What are the benefits of an electronic system?
With a Q4 safety system, your staff can work more efficiently and adhere to your safety guidelines through an automated process.
What happens if the computer network fails?
When deploying Q4, we recommend that all customers have a fail over site that protects and backs up all their work.
Why would we choose the Q4 Safety System to that of other systems?
Q4 is the market leader in automating your health and safety process by configuring to your existing safety procedures.
Is Q4 Safety designed for a specific industry?
Q4 is designed for any company that has health and safety as a number one priority. Our portfolio of customers include many companies in the
Oil, Gas, Power and Manufacturing sectors.
What industries are using electronic permit to work systems?
Currently Q4 has over 100,000 users in over 40 companies world-wide.
Engica has a strong presence in the Oil, Gas, Power and Manufacturing sectors.
We have a very good permit to work system that has been proven to work well over many years,
can the electronic system follow the rules and the various permit to work forms we have?
Yes we can configure the electronic system to follow your existing rules and provide the various forms as required.
Does Q4 Safety only provide PTW functionality?
Q4 includes; risk management, permit management, isolation and key safe management and dashboard.
Can Q4 Safety provide the same safety documents we are using currently?
Yes, Q4 can be customized to integrate your current safety documents.
Can Q4 Safety conform to our company's business processes and procedures?
Yes, Q4 can be configured to integrate your current safety processes and procedures.
How would Q4 Safety handle the various roles we have associated with safety management?
Q4 Safety increases awareness and productivity throughout your organisation by automatic emails to inform key team members of major activities.
How does Q4 Safety system handle signatures?
Q4 can handle signature electronically or if you prefer, you can print your health and safety forms out in order to apply manual signatures.
How does the system provide an audit trail?
With Q4 every action is recorded and automatically saved providing a full audit trail.
How would Q4 Safety handle corporate wide use at various business units and sites around the world?
Q4 is a web-based application that can be accessed through any internet connection. There is also a rich-text application that can be downloaded onto
any server/hard drive to enable it to be used without an internet connection.
How would the Q4 Safety system work when various locations operate their PTW system in different ways?
With Q4 each location can be customized to fit their specific usage requirements.
Can the Q4 Safety permit to work system be configured for localized requirements and languages?
HSE, OIAC, OSHA and other Standards
Does Q4 Safety conform to statutory Health and Safety Standards?
Q4 complements and enhances your existing safety frame work which then conforms to all statutory Health and Safety Standards.
What standards does Q4 Safety conform to?
Q4 conforms to each individual client's safety requirements.
Project and Implementation
What are the challenges involved in changing to an electronic permit to work system?
Since Q4 incorporates your current health and safety permits and procedures, it allows the smooth transition from a manual to an electronic system
How long does it take to implement an electronic permit to work system?
With our 27 years of experience, the Q4 system can be installed and implemented quickly and efficiently with our highly experienced and skilled projects team.
What type of training is required to use an electronic permit to work system?
We recommend basic user training and an additional “super” user training to fully utilize the software.
How much training is required to use the system?
Basic user training on average takes 1-2 days while super user training averages 2-3 days.
Can we use other documents such as P&ID drawings in the system?
Yes, a wide range of documents can be incorporated into the system.
How many users can use the system at the same time?
Q4 can be licensed for as many users as needed.
Who would be the typical users of the system?
A typical user profile would be someone who works in health and safety.
We have multi-national staff and require documents in appropriate languages, how does an electronic system cope with this?
Q4 can incorporate different languages into the application. Each user can pick the language that is appropriate to them.
Our safety rules demand rigid control such as validity, role authorization, site inspection and many other safety checks,
how would the Q4 Safety assist with these rules?
Q4 is customized specifically to match all your controls and processes.
Technology & Integration
What technology standards does Q4 Safety use?
Q4 is built on Microsoft SQL or Oracle.
What type of computer equipment is required to use Q4 Safety?
Q4 needs an internet connection or a hard drive.
Can we use the Q4 Safety on external servers?
Q4 is configured to match your company's external use policy.
Will Q4 Safety integrate into other systems such as work and document management systems?
Yes, Q4 can be integrated into your system of choice.
What are the Costs
How much does an electronic system cost?
Q4 is a customized system and cost is dependent on each customer's requirements and needs.
Will an electronic system save money and provide a return on investment?
Yes, an electronic system will increase productivity and efficiency therefore providing savings on cost.
How much would it cost to add new documents or amend system rules after the initial implementation?
Q4 costs are dependent on specific configurations are required.
What are the life cycle costs?
Q4 lifecycle costs are variable and depend on each customer's deployment.